When you set an appointment, you probably will miss it because of a certain reason. Therefore, you need to forgive for your fault. Gaining this purpose, you can write a Missed appointment letter that will help you to say sorry for people or organizations because you miss the appointment that was arranged before.
Besides, this Missed appointment letter template also will be useful because it can be used for you to reschedule for the appointment with the people or organization. Therefore, you need to write this letter properly to make the readers easily understand the reason why you miss the appointment as well.
How to write a Missed appointment letter
To write a Missed appointment letter idea is not difficult if you understand the goal of this letter. If you never create this letter before, you can follow some steps below that will lead you to arrange the letter.
- Begin your letter by apologizing for the missing of the appointment. This idea will be rude to miss a scheduled appointment in the first place
- You also need to provide an explanation for the reason why you miss the appointment and you need to provide the reason for your absence
- Give an alternative date for a possible reschedule. You can salvage the meeting by offering an alternate date
- End your letter by apologizing once more for wasting another person’s time
The tips to write a Missed appointment letter
Besides, you also will need some tips below that will lead you to write a Missed appointment letter document. Here are some tips that you follow:
- You make amend for missing the appointment in the first place
- You need to send a missed appointment letter to go some way to perform the damage
- Your letter also needs to be professional and mature of you to take every necessity
- Make it in detail
The sample of the Missed appointment letter
To facilitate your writing this letter, you can read the following Missed appointment letter sample as your reference. The sample is simple and clear to follow. Here is the sample
Dear Mr. John Ail
First of all, I want to say my sincerest apology to you sir for missing our scheduled appointment the last Monday. I have no doubt that you were waiting and wondering about my situation and why I did not show up for the appointment.
I understand your policy regarding the missed appointment and I will be happy to pay a $10 fee. I know you and the staff was inconvenienced by my absence.
I hope that, despite my oversight, you can reschedule me at your earliest convenience as I am still suffering from the ailment. Rest assured that I will leave earlier next time to account for any unexpected delay on the roads.
That is the Missed appointment letter. It is not too difficult if you understand the role and the goal of this letter. The most important in this letter is that you need to write it professionally and being honest about the reason why you are absent from the appointment.
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