No Interview Letter and Its Sample

Writing a no interview letter is hard enough. However, it is much more difficult to receive. This kind of letter states that a company doesn’t believe a candidate matches a particular position. So, he/she doesn’t wish to have an interview. Now, let’s discuss this kind of letter further here!

What Is a No Interview Letter?

This kind of letter doesn’t contain a statement about the skills & abilities of an applicant. It is a letter stating that an applicant is not accepted to work at a certain company. It also informs the applicant that he/she shouldn’t wait for a job interview.

Why Does an Employer Send a No Interview Letter?

A hiring employer sends this kind of letter for a few reasons. Maybe, a management decides not to fill the open position. It may also be that another candidate has been hired in the available position. Another reason is that the company got resumes from other candidates management feels are much more qualified.

How to Write a No Interview Letter

This kind of letter should contain a few key elements. They include:

  • Thank to the applicant for his/her interest.
  • Personalize the letter by using the first name of the applicant and his/her title.
  • Give feedback.
  • Invite him/her to apply again if there is a job opening in the future.

Tips to Write a No Interview Letter

Here are some tips to consider when writing a no interview letter:

  • Always thank the applicant for his/her interest in the job opening.
  • Use personalization in writing the letter.
  • Feedback is very important.
  • Use good grammar and formal format.
  • Pay attention to spelling.
  • Proofreading is always required.

No Interview Letter Sample

If you want to write a letter for no interview, just pay attention to the sample below:

Dear Mrs. Jason,

Thank you very much for your job application to our company as a communications director. The employer has read your resume and was impressed with your experience. However, the employer regret decided not to hire you because your skills & abilities do not impress enough.

After careful consideration, we decided not to arrange an interview. We got many resumes for this position. Other candidates’ qualifications are more impressive. We will keep your resume for a year. If there is an available position that matches your qualifications, we will notify you. The job vacancy can also be checked on our official web.

Anyway, thank you very much for your interest in our company. Wish you all the best in your job search. If there is recruitment again, just feel free to submit your latest resume. You can also contact our company via phone at (111)-111-1111 or email at


Simon Astrid


ABC Limited

You have seen the guidelines on how to make a no interview letter. We have also provided you a simple example for your reference. So, you must be able to write such a letter on your own in the proper format. Hopefully, this will help you a lot.


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