Job Change Announcement Letter and Its Sample

A job change announcement letter is a document that acknowledges clients & colleagues whenever an employee they deal with has taken a different position in the company. So, they will be aware of the change before taking effect. Now, let’s discuss it further here.

How to Make a Job Change Announcement Letter

There are a few steps you will need to do in writing such a letter:

  • First of all, you have to greet the manager politely.
  • In the first paragraph, you have to inform him/her about the job change including its effective date.
  • After that, you should tell or explain why the job change must happen.
  • In the last paragraph, you can offer a meeting to discuss it further.
  • Here, you also need to include your contact information.
  • To end the letter, you have to sign it off and write your name.

Tips for Writing a Job Change Announcement Letter

Creating such a letter should be done carefully. Here are some useful tips to consider when writing it:

  • The most important thing is that you have to understand and follow the rules & format.
  • Besides that, you have to pay attention to grammar and spelling mistakes.
  • Then, this letter must be simple, concise, formal, professional, and easy to understand.
  • In addition, you should create this kind of letter with full consideration.
  • To make it legal, do not forget to sign off the letter.
  • This letter has to be addressed to the manager or anyone who has the power to respond this letter.
  • Before sending it, make sure that you proofread it first.

Job Change Announcement Letter Sample

If you want to write this kind of letter on your own, it will be better if you pay attention to the following sample first:

Dear Mr. Patrick,

I’m writing this to inform you that your current sales representative, Ivan James, will no longer service your account. He decided to take a position in our HRD instead. Then, we hired Tom Gerry to handle all the accounts Mr. Ivan previously handled.

Mr. Tom comes to us with 20+ years of experience in medical supply & equipment sales. Previously, he served as a medical supply specialist for the International Guard. He also sold supplies & equipment to different medical facilities like yours.

To ensure that this transition goes smoothly, Mr. Ivan will spend some time with Mr. Tom before he assumes his Rome in HR. He will call on clients with him a next week and will drop by your location to introduce him on Friday personally.

We believe that our new sales representative can continue the level of service well. To contact Mr. Tom, you can call him at (111)-111-1111. You can also send an email to You can arrange a meeting with him.


Karen Silly

That is all about a job change announcement letter. You have seen detailed steps, important tips, and a simple example above. Hopefully, all of them will be able to help you a lot.


Similar Posts: