A bid acceptance letter is one of the important documents that will do a bid from the suppliers. With this letter, your company will get the best product or service for the best practice without any difficulties. Once you have chosen the winning bid, you need to write a formal letter to make it easy to read.
Furthermore, your Bid acceptance letter format also needs to represent your company properly with a great letter. Because of that, you need a helpful guide that will teach you how to write a proper and effective letter. You can follow the steps and sample below to write a great letter.
How to create a Bid acceptance letter
To write this letter, you need to pay attention to the steps to make the Bid acceptance letter format easy to read and understand. Here are some of the steps that should be followed:
- You need to begin your letter by thanking the person and state how happy you are about the accepting proposal
- Make sure to write an exact title of the proposal by mentioning any needs to your situation such as address and direction
- You also have to restate the terms to show the other person you understand them clearly
- Keep the letter brief and straight to the point
The tips to create a Bid acceptance letter
You also need some tips to make your Bid acceptance letter form impressive. Here are some tips that will guide you to arrange the best letter:
- Keep the note brief and straight to the point and it should be pure business
- Compose the cover letter about three paragraphs and open with a simple statement notifying the supplier that you have accepted the bid
- Give the details about the required product or service
- Include the contact information and express your appreciation to the supplier
The Bid acceptance letter sample
To facilitate your writing this letter, you can read the Bid acceptance letter sample below that will guide you to write a proper letter. Here is the sample:
Dear Mrs. Kimberly
I am writing to notify you that we at Allan Production have accepted Express Paper Company’s bid to be the main supplier for all of our paper needs. We feel that you provide better customer service than your competitor so that our directors have agreed to accept Express Paper Company’s bid for this product supply.
We are also looking forward to placing the order with you faster. Please find the order outlined more clearly in the packet enclose in this letter. We hope to meet with you as soon as possible to finalize the contract.
To get more discussion about this, please contact me at (444) 676 8754. Thank you for your quick response to this letter.
Morgan S. Normal
With this idea, you should not worry to write a Bid acceptance letter even if you never create this letter. You should not worry because you can use the sample above as your reference to write a proper arrangement as well.
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